A daily facility inspection might sound tedious, but when done right, it takes just 15 minutes and can prevent costly breakdowns, safety issues, and client complaints.
Whether you’re managing a corporate office, a retail space, or a residential complex — a quick structured check helps maintain standards and keeps your FM team ahead of problems.
Here’s a simple step-by-step guide that even a junior facility executive can follow.
🧭 Step-by-Step Checklist:
🔹 Step 1: Start at the Entrance (2 mins)
Check for litter, leaks, broken signage
Ensure lighting and security cameras are working
Confirm security guards are alert and in uniform
🔹 Step 2: Check Common Areas (4 mins)
Look for cleaning quality: Are floors clean? Dust visible?
Are trash bins empty or overflowing?
Inspect walls, ceilings, and furniture for damage or stains
Ensure fragrance diffusers or air purifiers are active if installed
🔹 Step 3: Review Toilets & Wash Areas (3 mins)
Confirm cleaning checklist is signed and up-to-date
Check if handwash, tissue, and sanitizers are stocked
Smell matters: is the toilet fresh or unpleasant?
🔹 Step 4: Inspect Technical Equipment (3 mins)
Visit electrical panels, AHU room, and generator (if safe)
Look for error lights, unusual noise, or leaks
Check that logbooks are being maintained (UPS, HVAC, diesel usage)
🔹 Step 5: Speak to Ground Staff (3 mins)
Ask cleaners and guards if they faced any issues
Encourage reporting even small problems
Remind them of daily hygiene and behavior standards
💡 Pro Tip from MrFacility:
Always carry a checklist on mobile or paper and mark issues immediately. Send a quick photo or voice note to your team group — it’s faster than writing emails!
MrFacility shares practical insights from 15+ years in Facility Management, simplifying operations for professionals across India. Follow him for real-world tips on cleaning, maintenance, safety, and more.
“A 15-minute inspection today can save a 5-hour breakdown tomorrow.” –
